Purpose:

Maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; accommodating customers.

Responsibilities:

• Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.
• Negotiates the purchase of office supplies and furniture, office equipment, etc. for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Serves customers by backing-up receptionist; answering questions; forwarding messages; confirming customer orders; keeping customers informed of order status.
• Processes monthly billings from insurance providers. Reviews billings for accuracy, codes and advances for payment. Resolves discrepancies with carriers, payroll and the company.
• Acts as a project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, and organizing companywide events.
• Schedules and organizes programs, events, meetings and conferences by arranging facilities, issuing information and invitations, coordinating speakers and agenda, and controlling event budget.
• Responsible for ongoing maintenance of all employee files, filing papers and documents into appropriate employee files.

Skills/Qualifications:

Office Experience – General, Scheduling, Telephone Skills, Typing, Documentation Skills, Meeting Planning, Verbal Communication, Written Communication, Dependability, Attention to Detail, Administrative Writing Skills