Ensure data in client’s accounting software is accurate and updated timely. Must understand and adhere to the company’s processes to ensure the accuracy of the financial statements. This person will be required to work onsite at the company’s location.

MANAGE CLIENT DOCUMENTS

• Check that documents are received from client by the scheduled time.
• Contact client if documents are not received according to the due dates.
• Respond, in timely manner, to questions about client documents.
• Retrieve client documents via secure online account access.

FINANCIAL TRANSACTIONS

• Ability to download of digital data from financial institution websites.
• Import data into QuickBooks Online.
• Classify transactions to the chart of accounts.
• Record payroll journal entries.
• Make general journal entries.
• Pay vendor bills in a timely manner.
• Create invoices to customers.
• Record cash receipts and vendor bills.
• Reconcile accounts to ensure the accuracy of the work.
• Develop and maintain client relationships through regular communication.
• Monitors and issues A/P and A/R reports.
• Request W9 documentation.
• Perform tasks associated with special projects.
• Complete tasks timely and accurately.

Administrative

• Provides feedback on procedures and policies to improve efficiency and ensure sound financial practices.
• Submits time and expense information for each client.
• Manages time worked to budgeted time.
• Maintains client specific procedures.
• Stores and maintains all digital documents.
• Protects the integrity of all confidential client data.

Teamwork

• Works cooperatively to improve processes, resolve problems, and make decisions that enhance our effectiveness.
• Owns the responsibility for quality and effectiveness of work.
• Disciplined to manage a list of tasks with minimal oversight.

Qualifications & Competencies

• Knowledge of bookkeeping and generally accepted accounting principles.
• 1-2 years’ experience.
• Some experience with CPA firm is a plus.

Skills

• Excellent numeracy and QWERTY keyboard skills.
• Proficient basic computer and Windows operating system skills.
• Proficient skills with basic office equipment.
• Exceptional verbal, written, electronic, and telephone skills.
• QuickBooks Online.
• Microsoft Excel.

Abilities

• Demonstrated interpersonal skills.
• Think creatively and develop innovative solutions.
• Independent self-starter.
• Cultivate strong relationships with clients and coworkers.
• Work effectively with diverse organizations and people.
• Results-oriented and achieves measurable goals.
• Maintain sensitive/confidential information of financial nature.
• Maintain a positive attitude in a fast-paced, changing setting.

Other Considerations

• You must be disciplined enough to manage your list of tasks with minimal oversight.
• You must understand that you are ultimately responsible for your work and you must own that responsibility.
• You must be a problem solver.

Note: You will be required to take a QuickBooks Online Skills Assessment as a part of the interview process.