Purpose:

Controls expenses and completes payments by receiving, processing, verifying, and reconciling invoices.

Responsibilities:

• Reconciles processed work by validating entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by microfilming and filing documents.
• Disburses petty cash by recording entry; verifying documentation.
• Reports sales taxes by calculating requirements on paid invoices.
• Accomplishes overall company and accounting goals by accomplishing necessary results.

Skills/Qualifications:

Tracking budget expenses, organization, attention to detail, analyzing information, accounting, data entry skills, PC proficiency, general math skills, thoroughness.