Purpose:

Fully supports and enhances executives’ success and effectiveness by providing information management support and representing the executive.

Responsibilities:

• Maintains information by transcribing, formatting, and editing text and data.
• Conserves executive’s time by reading, researching, and corresponding to inbound communication; drafting e-mails and documents; collecting and analyzing information; initiating meetings.
• Maintains executive’s calendar and appointment schedule by planning and scheduling meetings, conferences and travel.
• Represents the executive by attending meetings and speaking on his or her behalf.
• Welcomes guests and customers both in person and on the phone, and responds to incoming inquiries.
• Maintains customer confidence and keeps information confidential.
• Completes projects by assigning tasks to the internal clerical staff, manages the process, and follows up on results.
• Prepares reports and analyzes data.
• Maintains office supply inventory by determining inventory level, anticipates needed supplies, places orders and verifies receipts.
• Contributes to overall team effort by accomplishing requested results.

Skills/Qualifications:

Administrative and organizational skills, reporting skills, supply management, scheduling, Microsoft Office proficiency, presentation skills, communication skills, financial and budgeting experience, travel logistics